EPCH::Visa Recommendation Letter

EXPORT PROMOTION COUNCIL FOR HANDICRAFTS

***** IMPORTANT INFORMATION ( PLEASE READ CAREFULLY BEFORE APPLYING TO EPCH FOR VISA RECOMMENDATION LETTER ) *****

THE VISA APPLICATION FORMAT FOR VISA RECOMMENDATION LETTER IS PROVIDED BELOW. YOU ARE REQUESTED TO PLACE THIS FORMAT ON YOUR COMPANY LETTERHEAD, SIGN ONLY BY AUTHORISED SIGNATORY, USE COMPANY SEAL AND SUBMIT IT IN ORIGINAL WITH PHOTOCOPY OF FIRST TWO & LAST TWO PAGES OF THE PASSPORT** TO THE COUNCIL BY POST / BY HAND. PLEASE NOTE IN CASE OF MORE THAN ONE APPLICANT FROM ONE COMPANY, EACH APPLICANT SHOULD FILL SEPARATE APPLICATION FORM PROVIDED BELOW. IN CASE OF PARTICIPATION IN OVERSEAS EVENT / MARKET WEEK / FAIR, A COPY OF INVITATION LETTER / BOOTH CONFIRMATION LETTER IS ESSENTIAL FROM THE OVERSEAS ORGANISER ALONGWITH THE PROOF OF THE FOREX REMITTANCE TOWARDS PARTICIPATION CHARGES. IF APPLICANT IS GOING ONLY FOR EXPORT PROMOTION TOUR, THEN A DETAILED INVITATION LETTER SENT FROM THE OVERSEAS BUYER IN THE NAME OF APPLICANT OF YOUR COMPANY SHOULD BE ENCLOSED.

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Format for Visa Application (To be printed on your company letterhead)

	PARTICULARS	TO BE FILLED BY THE APPLICANT (Use CAPITAL letters) (Enclose photocopies of the supporting documents)
1	Name of person for which visa recommendation letter is desired (as mentioned in Passport)	MR./MRS./MS.
2	Date of Birth
3	Passport Number
4	Place of issue of passport
5	Date of issue of passport
6	Date of expiry of passport
7	Address of the company with contact details
8	EPCH Membership No.	EPCH/MEM/ /
9	Status of the applicant In case the applicant is an employee, the employer will give a separate affidavit on letterhead that the applicant/employee will return to India within the validity period of visa if granted by the concerned Foreign Mission	(a) Proprietor / Partner / Director / Regular Employee ____________ (b) In case of employee the designation _________________ (c) Working with the company since ___________________
10	Who will sponsor/ pay expenses of the applicant for the visit
11	Country(s) to be visited during this trip
12	Visa Recommendation Letter required for the following Country(s)
13	Purpose of your visit (Please attach necessary overseas invitations from buyers/fair organizers or similar document)
14	Date of Departure
15	Duration of stay in the country(s) to be visited (Days)
16	Do you intend to work and/or study in the country(s) to be visited (If YES, give the name and complete address of employer.)	NO / YES If YES, then give particulars
17	Name and Telephone Numbers of Person/Hotel/Organisation where applicant will be staying or visiting for business purpose
18	Has the embassy ever refused or revoced your Visa application to the above mentioned country(s) ?	NO / YES If YES, then give particulars
19	If valid visa granted in the past, then please enclose the photocopy
20	Is a criminal or civil inquiry pending against the applicant or the Company being represented.	NO / YES If YES, then give particulars

UNDERTAKING

I SOLEMNLY DECLARE THAT THE ABOVE PARTICULARS GIVEN BY ME ARE TRUE AND TO THE BEST OF MY KNOWLEDGE AND BELIEF. I, (OWNER OF THE FIRM) / WE HEREBY DECLARE THAT THE ABOVE PERSON WILL RETURN AFTER COMPLETION OF THE ABOVE JOURNEY. I / APPLICANT WILL NOT ENGAGE IN ANY ACTIVITIES IRRELEVANT TO THE PURPOSE OF ENTRY STATED ABOVE. IN CASE ANY WRONG DECLARATION, MY MEMBERSHIP WITH EPCH IS LIKELY TO BE CANCELLED. EPCH HAS RIGHT TO INITIATE ANY OF THE ACTION WHICH DEEMED TO BE NECESSARY IN THIS REGARD.

Date: Signature

Place: Name / Designation of authorized Signatory

(The Employer also has to sign in case the employee is applying for visa)

Seal of Company

Essential Documents required while submitting this application:

1. Self attested Photocopy of first three and last two pages of the passport with company’s stamp on all the pages (YES / NO).

2. If the purpose of visit is to participate in fair/market week/exhibition, please enclose self attested photocopy of space confirmation letter of fair organizer and the copyof FOREX remittance. (YES / NO)

3. Self attested Photocopy of Invitation letter by your overseas buyer(s) confirming your appointment. (YES / NO)

4. An undertaking on Rs.2/- or Rs.5/-- non-judicial stamp paper that I/We( Shri _______________) (In case of employee, please mention name of the person with designation) will report back to the Council on return back to the Country after the activity/journey concludes.

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AFFIDAVIT

(To be submitted by employer on letterhead in case an employee is deputed for overseas travel on behalf of Company)

TO WHOM SO EVER IT MAY CONCERN

I (Mr./Mrs./Ms.. . . . . . . . . . . . . . . . . . . . . . . , Proprietor / Partner / Director of this Company) do hereby undertake the responsibility that my employee ( Mr. / Mrs. Ms. . . . . . . . . . . . . . . . . . . . . ) working in this company as (designation of the employee) since year ( ). He is going to (country to be visited) to participate in (name of the fair / exhibition) to be held from . . . . . . . . . . . to . . . . . . . . . . . at (venue) . . . . . . . . . . . . . . . . . . . . . . ..

Mr./Mrs./Ms.(name of the applicant) Will return to India within the validity period of the visa granted by the concerned Foreign Mission. My Company is paying all the expenses of this employee for his overseas trip and will report back to the Council on return back to the Country after the activity/journey concludes.

Signature of the Applicant (Employee) Signature of the Employer

Designation: Designation:

Date: Date:

Company Seal

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AFFIDAVIT

TO WHOM SO EVER IT MAY CONCERN

I (Mr./Mrs./Ms.. . . . . . . . . . . . . . . . . . . . . . . , Proprietor / Partner / Director of this Company) do hereby undertake that I/We ( Mr. / Mrs. Ms. . . . . . . . . . . . . . . . . . . . . ) is going to (country to be visited) to participate in (name of the fair / exhibition) to be held from . . . . . . . . . . . to . . . . . . . . . . . at (venue) . . . . . . . . . . . . . . . . . . . . . . ..

I/We (name of the applicant) will return to India within the validity period of the visa granted by the concerned Foreign Mission. My/Our Company is paying all the expenses of this employee for my/our overseas trip and will report back to the Council on return back to the Country after the activity/journey concludes.

Signature of the Applicant (Employee) Signature of the Employer

Designation: Designation:

Date: Date:

Company Seal